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ARTICLE I - NAME
The name of the organization shall be the GEORGIA
SPORTING CLAYS ASSOCIATION (hereafter referred to as "GSCA").
ARTICLE II -
PURPOSE
The purpose of the GSCA shall be as follows: To promote
and encourage organized sporting clays shooting among the residents of
the State of Georgia; and To encourage residents of other states to
shoot sporting clays at Georgia ranges/clubs; and to enhance GSCA
members’ knowledge of the safe handling and proper care of firearms,
as well as improve shotgun marksmanship; and To further the development
of those characteristics of honesty, fellowship, self discipline, team
play and self- reliance, which are the essentials of good sportsmanship
and the foundation of true patriotism; and To assist Georgia sporting
clays Clubs in maintaining financial integrity.
ARTICLE III -
OFFICERS
The elected officers of the GSCA shall be the President,
Vice President and Secretary-Treasurer. The terms of the officers shall
be three years.
ARTICLE IV -
DUTIES OF ELECTED OFFICERS
President: The President shall preside at all
Board of Directors meetings of the GSCA. The President is empowered to
execute all contracts and legal instruments, and have general charge and
supervision of all affairs of the GSCA. The president shall be a member
of all standing and special committees. The President shall prepare and
present to the general membership an annual report delineating the
accomplishments, activities, and general condition of GSCA.
The president may select and
appoint committee chairman and ad hoc non-voting Board members from the
general membership as may be appropriate to undertake the business
requirements and obligations of GSCA.
Vice-President: The Vice President shall have the
responsibility for the general promotion of clay target shooting. He/she
shall aid any new group in the organization of any clay shooting club
under the auspices of the GSCA. The vice-president shall preside at
Board meetings in the absence of the president and shall perform the
duties of the president in the event of the resignation, death, or
disability of the president.
Secretary-Treasurer: The Secretary-Treasurer
shall record and maintain all minutes of the Board of Directors
meetings, special meetings and annual meetings of the GSCA. He/she shall
assist the president and perform such other duties as the President may
require. As Treasurer he/she shall be the custodian of all moneys,
trophies, securities and vouchers of the GSCA, and shall collect all
funds due, issue payment for all accounts payable, and preserve the
receipts for all funds paid out. He/she is authorized to receive all
funds due the GSCA and to place such funds in any bank or banks, as the
Secretary-Treasurer shall deem appropriate.
A detailed report of all funds received and distributed by the
Secretary-Treasurer shall be made at the Annual Meeting. As treasurer,
he/she shall maintain all financial records in a form consistent with
generally accepted accounting principles.
ARTICLE V -
BOARD OF DIRECTORS
The Board of Directors shall consist of the President,
Vice-president, Secretary-Treasurer, three (3) club representatives and
three (3) at large representatives as described below. All members of
the Board of Directors must be members of the National Sporting Clays
Association, and have been a resident of Georgia for at least one year
prior to the date of the election.
A) All individual GSCA members may vote for one candidate
in each of the three categories (Officer, Club Representative, and
At-Large Representative) each year during the election process. The
Candidate receiving the most votes in each respective category shall be
the elected representative of that category.
B) The Club Representative elected to the Board of
Directors each year shall be a representative of a club which throws
NSCA registered targets. The club must therefore be a member of NSCA
and GSCA.
C) Each elected member
of the Board of Directors shall be entitled to one vote at all meetings
of the Board of Directors, the Annual State Association meeting and any
special meetings.
D) The Board of
Directors shall have the authority to set fines and sanctions for not
complying with the rules and regulations of the GSCA.
E) The Board of
Directors from time to time will set the rules of competition of
tournaments held in Georgia, commensurate with published NSCA Rules.
F) The Board of
Directors shall be authorized to adopt rules, procedures and penalties
regarding unsportsmanlike conduct or repeated rule infractions by any
range/club or individual.
G) The terms of Directors shall
be three years, effective after the results of the election are announced. Board
members shall serve consecutive terms, so that no more than three Directors shall
conclude their terms of service at the end of each election period.
H) The President can
conduct meetings by electronic communications provided a quorum takes
action.
I) Any member of the
Board of Directors may be represented by written proxy in the event
he/she is unable to attend any regular or special meeting. The GSCA
President may secure a vote on any resolution pertaining to GSCA
business, except amendment (s) to the Constitution and By-Laws, by
electronics communication, or by sending a registered letter ballot on
the subject to be voted on. A vote on such matters shall be counted
within ten (10) days after notice by electronic communication, or the
date such letter ballot has was mailed. The secretary-treasurer shall be
responsible for tallying ballots. At such time, all members of the Board
of Directors shall be notified of the results of any such action voted
on.
J) Elected GSCA
Officers and Directors shall execute their respective responsibilities
without remuneration. Elected Officers and Directors shall not accept
compensation in any form nor shall they benefit materially from their
service to the Board.
K) Board members may
be reimbursed for actual out-of-pocket expenses incurred while engaging
in GSCA business and as authorized and approved by the president.
L) Where advantageous
and in the best interests of GSCA, GSCA may contract with Board members
and General members for required products and services.
ARTICLE VI -
CLUB MEMBERSHIP
Upon application, payment of the prescribed dues
and subsequent vote by the Board of Directors, the GSCA shall accept for
membership any organization whose goals and purposes are consistent with
goals and purposes of the GSCA as a member club. It is expected that all
member clubs shall have the means to communicate via the Internet and
E-mail.
ARTICLE VII -
INDIVIDUAL MEMBERSHIP
Any NSCA member who is a resident of the State of Georgia
shall be a member of the GSCA. Any member in good standing shall have
the privilege of discussing or speaking on any subject at the annual
meeting, regular Board of Directors meetings, or special meetings of the
GSCA and is entitled to one (1) vote for the election of officers and
directors at large.
ARTICLE VIII -
DUES AND FEES
Individual membership, club dues and any other
fees shall be set by the Board of Directors from time to time. Dues and
Fees shall be used to pay for: 1) essential GSCA business obligations,
or 2) donations directly related to the promotion and growth of Georgia
based sporting clays participation as defined in Article II, or 3)
Social events held for registered shooters during the annual Georgia
State Championship or similar participant-sized registered events, or 4)
gifts to ALL main event participants of the annual Georgia State
Championship, or 5) prize drawings, open to ALL registered shooters, at
large GSCA sponsored events.
The GSCA Board of Directors shall establish and maintain an association
continuity fund of no less than $30,000. The purpose of this fund is to
serve as financial coverage for unforeseen liabilities, litigation,
expenses, or loss to the GSCA. At conclusion of the Association’s
fiscal year, defined as the date of the Georgia State Championship,
available funds (over and above the association continuity fund and
outstanding expenditures) shall be allocated to a Milestone Anniversary
fund. Milestone anniversary is defined as 5th year anniversary cycle of
GSCA’s organization beginning with the 35th Annual Georgia State
Championship in 2027.
Upon GSCA reaching a milestone year, all funds held within the Milestone
Anniversary fund shall be spent on shoot benefits equally to ALL main
event participants of the milestone Georgia State Championship.
During the GSCA Annual Meeting the Secretary-Treasurer shall report, to
the GSCA membership, the amounts of both funds during the financial
summary.
Mandatory Three Person Squad
"Beginning June 1, 2022, all shooter squads will be required to have a
minimum of three NSCA registered shooters at all score your own
tournaments (tournaments without trappers) in the state of Georgia.
Scoring at these events will be conducted by a disinterested third
party. Failure to comply with this rule will result in disqualification
from the event, probation, and/or suspension/expulsion of privileges."
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ARTICLE IX -
ANNUAL STATE CHAMPIONSHIP
Immediately following the Georgia Annual
State Championship, the President shall appoint a committee of five
members in good standing and GSCA directors, who, with the GSCA
officers, shall serve as the Annual State Championship Committee. This
Committee shall be responsible for organizing and executing the Georgia
Annual State Championship. The president may elect to delegate
chairmanship of the committee.
At least eighteen (18) months
prior to the date of the Georgia Annual State Championship, the
president shall contact all member clubs to determine which clubs desire
to submit a proposal to host the State Championship.
At least fifteen (15) months prior to the date of the Georgia Annual
State Championship, the then sitting committee shall prepare and present
a Request for Proposal to all the member clubs who have expressed an
interest in hosting the next Georgia Annual State Championship. The
interested clubs shall be given thirty days (30) to prepare and submit
their respective proposal. GSCA reserves the right to accept or reject
any proposal as deemed in the best interests of GSCA and its members.
Should GSCA not receive any proposals, or not receive any proposals that
meet the quality, cost and substantive requirements desired by GSCA,
GSCA may chose to select and negotiate an agreement with any member
club, in the best interests of GSCA and its members.ARTICLE IX -
ANNUAL STATE CHAMPIONSHIP (CONT.)
GSCA may undertake whatever
scope of work it is capable of executing, or contract all aspects of the
championship to a member club. GSCA shall provide an agreement between
the host club and GSCA which will delineate the specific scope of work,
responsibilities and obligations, terms and conditions, and all other
aspects of the championship.
The selection of the host
club will be made by the Board of Directors by vote. Criteria for
selection of the most favorable proposal will be established by the
shoot committee. Announcement of the next year’s State Shoot will be
made at the current year’s annual meeting, providing an agreement has
been executed between the parties. The committee may modify the
timetable from time to time depending on the current situation and
conditions known to the committee.
ARTICLE X -
TOURNAMENT SCHEDULING
Any member club desiring to register a tournament
with NSCA shall request approval of the desired tournament date(s) by
the President of the GSCA in order to avoid conflicts with other member
clubs, and to assure that the date of said tournament may be recorded by
the Secretary-Treasurer and that the records of the GSCA are kept
current.. The president of the GSCA shall request a registered
tournament number from NSCA once all GSCA and NSCA annual dues are paid
by the respective club(s).
The procedure for annual registration of scheduled tournaments is
as follows: Any club in good standing desiring to host a
sanctioned tournament, shall make its application to the President of
the GSCA on a date designated by the president as the Annual Shoot
Registration Date. Application shall be made by completing the NSCA
Application For Registered Tournaments Form and may be submitted either
by E-mail or surface mail.
The Annual Shoot Registration Date shall be chosen so as to
assure that all tournament dates will be approved in a timely manner,
tournament numbers are assigned, and tournaments are published in the
NSCA magazine and listed on the NSCA website. The application shall
include the desired dates (as 3rd Saturday in May, for example, and the
date of the month in order to provide repeatable dates year over
year).
Selection of shoot dates will
consider the previous year's schedule, with clubs having first choice of
their respective traditional shoot dates. A GSCA "Traditional Shoot
Date" is defined as a date selected by a member club to host a GSCA
sanctioned event on the date which they held a GSCA sanctioned event
during the previous season. A club shall be able to keep a traditional
shoot date from year to year. The Board of Directors reserves the right
to limit the number of traditional shoot dates a club may have.
The President shall attempt
to resolve any conflicts in scheduling dates. Any unresolved conflicts
will be decided by a majority vote of the Board of Directors based on
the best interest of the GSCA. If a range/club chooses a shoot date and
then cancels that shoot, notification to GSCA and NSCA
is required. It is the sole responsibility of the host club to notify
GSCA, NSCA, and the shooters that the tournament has been canceled. Any
club which fails to hold a shoot on a scheduled date for reasons other
than provident cause loses that date. Any issue regarding provident
cause will be decided by a majority vote of the Board of
Directors.
As part of the scheduling
process, two registered shoots may be held on the same date if:
1) The club first scheduling the date in question agrees in
writing to share the scheduled tournament date, or 2) no conflict shall
exist if the clubs in question are 100 or more statute air miles apart.
However, after the announcement of the annual shoot schedule, no club
may schedule a shoot date where another club has a scheduled that date,
without the written consent of the host club. Such written consent may
be by E-mail. A club may request to be assigned any vacant date at any
time. If a club should cease operation, or cancel any shoot, the
President shall promptly notify all other clubs. The date(s) for the
current year will be assigned to the first club applying for said vacant
date(s). The date shall be permanently assigned as set forth in the
above paragraphs.
ARTICLE XI -
ANNUAL AND SPECIAL MEETINGS
The Annual Meeting of the GSCA shall be held during the
Annual Georgia State Championship. Notice of said Annual Meeting shall
be printed in the Annual Georgia State Championship Program. Special
meetings of the GSCA may be called at any time by the President or upon
written request to the President by any two (2) members of the Board of
Directors. Notice of any special meeting and the purpose thereof shall
be sent out by the President or Secretary-Treasurer of the GSCA to the
GSCA officers, directors and a representative of each member club in
good standing. Notice shall be by electronic communication at the club's
last known E-mail address at least fifteen (15) days prior to the date
fixed for such meeting. No business shall be transacted except as
specified in the notice.
ARTICLE XII -
QUORUM
A quorum for the transaction of all business at any
regular or special meeting of the Board of Directors shall constitute a
majority of the Directors and Officers of the GSCA.
ARTICLE XIII -
AMENDMENTS TO THE CONSTITUTION AND BY-LAWS; REMOVAL OF OFFICERS
The Constitution and By-Laws may be amended as follows:
The proposed amendment(s) shall be submitted to the Secretary-Treasurer
of the GSCA at least 30 days prior to the Annual State Meeting or
Special Meeting. The Board of Directors shall consider the proposed
amendment(s). If the proposed amendment(s) is/are adopted by a majority
of the Board of Directors, it will be published in the newsletter at
least fifteen (15) days before the Annual State Meeting or special
meeting.
The proposed amendment(s) will be presented to the membership at
the Annual State Meeting or special meeting and a majority vote of the
members voting will govern the decision to pass or defeat the proposed
amendment(s). Any officer or director may be removed from office by a
resolution submitted to the Secretary-Treasurer, which resolution will
be submitted to the procedure set forth above, except that a special
meeting shall be called by resolution of the board of directors, and the
officer or director shall be removed upon adoption of the resolution to
remove by a majority of the membership voting at the special meeting.
ARTICLE XIV -
ELECTIONS
No later than ninety (90) days before the annual meeting
in election years, the president of the GSCA shall appoint a nominating
committee consisting of three (3) GSCA members in good standing and
members of the Board of Directors. The nominating committee chairman
shall be an elected member of the Board of Directors. It shall be the
nominating committee’s responsibility to solicit nominations from the
Board of Directors and general membership for GSCA officers and
directors. An announcement of acceptance of nominations by the
nominating committee shall be made to the general membership in the GSCA
newsletter sixty (60) days prior to the annual meeting. The nominating
committee shall assure that candidates are qualified to stand for
election (membership and residency requirements), and agree to serve if
elected.
Nominations may be submitted by any GSCA member in good standing.
Forty-Five (45) days prior to the annual meeting in election years,
nominations shall be closed and the nominating committee shall provide a
list of all candidates to the secretary-treasurer. The
secretary-treasurer shall formulate and post a ballot on the GSCA
website and in the GSCA newsletter thirty (30) days prior to the annual
meeting. Members have fifteen (15) days from the date of posting to
submit their ballot to the secretary-treasurer. All ballots must show
the members NSCA number.
Upon closing of voting, The secretary-treasurer shall tally all ballots
and be prepared to announce and post election results at the annual
meeting. Terms of new officers and directors will commence immediately
upon the conclusion of the annual meeting.
ARTICLE XV – COMMUNICATIONS
It is recognized that the key to a vibrant and well
informed Association is timely and accurate communications. GSCA shall
utilize state-of-the art techniques to communicate with its members.
Specifically, GSCA shall establish an Internet web site and will publish
a newsletter via E-mail. Since special and unique skills are required to
maintain a web site and publish a newsletter, The president shall
appoint one or more qualified individuals to the Board as non-voting
members of the Board of Directors to undertake these functions.
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