CONSTITUTION AND BY-LAWS
OF THE
GEORGIA SPORTING CLAYS ASSOCIATION

ARTICLE I - NAME

The name of the organization shall be the GEORGIA SPORTING CLAYS ASSOCIATION (hereafter referred to as "GSCA").

ARTICLE II - PURPOSE

ARTICLE III - OFFICERS

ARTICLE IV - DUTIES OF ELECTED OFFICERS

President: The President shall preside at all Board of Directors meetings of the GSCA. The President is empowered to execute all contracts and legal instruments, and have general charge and supervision of all affairs of the GSCA. The president shall be a member of all standing and special committees. The President shall prepare and present to the general membership an annual report delineating the accomplishments, activities, and general condition of GSCA. 
  The president may select and appoint committee chairman and ad hoc non-voting Board members from the general membership as may be appropriate to undertake the business requirements and obligations of GSCA.

ARTICLE V - BOARD OF DIRECTORS

The Board of Directors shall consist of the President, Vice-president, Secretary-Treasurer, three (3) club representatives and three (3) at large representatives as described below. All members of the Board of Directors must be members of the National Sporting Clays Association, and have been a resident of Georgia for at least one year prior to the date of the election. 
 A)  All individual GSCA members may vote for one candidate in each of the three categories (Officer, Club Representative, and At-Large Representative) each year during the election process.  The Candidate receiving the most votes in each respective category shall be the elected representative of that category.
 B)  The Club Representative elected to the Board of Directors each year shall be a representative of a club which throws NSCA registered targets.  The club must therefore be a member of NSCA and GSCA.
  C) Each elected member of the Board of Directors shall be entitled to one vote at all meetings of the Board of Directors, the Annual State Association meeting and any special meetings.
  D) The Board of Directors shall have the authority to set fines and sanctions for not complying with the rules and regulations of the GSCA.
  E) The Board of Directors from time to time will set the rules of competition of tournaments held in Georgia, commensurate with published NSCA Rules.
  F) The Board of Directors shall be authorized to adopt rules, procedures and penalties regarding unsportsmanlike conduct or repeated rule infractions by any range/club or individual.
  G) The terms of Directors shall be three years, effective after the results of the election are announced. Board members shall serve consecutive terms, so that no more than three Directors shall conclude their terms of service at the end of each election period.
  H) The President can conduct meetings by electronic communications provided a quorum takes action.
  I) Any member of the Board of Directors may be represented by written proxy in the event he/she is unable to attend any regular or special meeting. The GSCA President may secure a vote on any resolution pertaining to GSCA business, except amendment(s) to the Constitution and By-Laws, by electronics communication, or by sending a registered letter ballot on the subject to be voted on. A vote on such matters shall be counted within ten (10) days after notice by electronic communication, or the date such letter ballot has was mailed. The secretary-treasurer shall be responsible for tallying ballots. At such time, all members of the Board of Directors shall be notified of the results of any such action voted on.
  J) Elected GSCA Officers and Directors shall execute their respective responsibilities without remuneration. Elected Officers and Directors shall not accept compensation in any form nor shall they benefit materially from their service to the Board. 
  K) Board members may be reimbursed for actual out-of-pocket expenses incurred while engaging in GSCA business and as authorized and approved by the president.
  L) Where advantageous and in the best interests of GSCA, GSCA may contract with Board members and General members for required products and services.

ARTICLE VI - CLUB MEMBERSHIP

ARTICLE VII - INDIVIDUAL MEMBERSHIP

ARTICLE VIII - DUES AND FEES

ARTICLE IX - ANNUAL STATE CHAMPIONSHIP

  Immediately following the Georgia Annual State Championship, the President shall appoint a committee of five members in good standing and GSCA directors, who, with the GSCA officers, shall serve as the Annual State Championship Committee. This Committee shall be responsible for organizing and executing the Georgia Annual State Championship. The president may elect to delegate chairmanship of the committee.
  At least eighteen (18) months prior to the date of the Georgia Annual State Championship, the president shall contact all member clubs to determine which clubs desire to submit a proposal to host the State Championship.
At least fifteen (15) months prior to the date of the Georgia Annual State Championship, the then sitting committee shall prepare and present a Request for Proposal to all the member clubs who have expressed an interest in hosting the next Georgia Annual State Championship. The interested clubs shall be given thirty days (30) to prepare and submit their respective proposal. GSCA reserves the right to accept or reject any proposal as deemed in the best interests of GSCA and its members. Should GSCA not receive any proposals, or not receive any proposals that meet the quality, cost and substantive requirements desired by GSCA, GSCA may chose to select and negotiate an agreement with any member club, in the best interests of GSCA and its members.

ARTICLE IX - ANNUAL STATE CHAMPIONSHIP (CONT.)  
  GSCA may undertake whatever scope of work it is capable of executing, or contract all aspects of the championship to a member club. GSCA shall provide an agreement between the host club and GSCA which will delineate the specific scope of work, responsibilities and obligations, terms and conditions, and all other aspects of the championship. 
  The selection of the host club will be made by the Board of Directors by vote. Criteria for selection of the most favorable proposal will be established by the shoot committee. Announcement of the next year’s State Shoot will be made at the current year’s annual meeting, providing an agreement has been executed between the parties. The committee may modify the timetable from time to time depending on the current situation and conditions known to the committee.

ARTICLE X - TOURNAMENT SCHEDULING

  Any member club desiring to register a tournament with NSCA shall request approval of the desired tournament date(s) by the President of the GSCA in order to avoid conflicts with other member clubs, and to assure that the date of said tournament may be recorded by the Secretary-Treasurer and that the records of the GSCA are kept current.. The president of the GSCA shall request a registered tournament number from NSCA once all GSCA and NSCA annual dues are paid by the respective club(s).   
  The procedure for annual registration of scheduled tournaments is as follows:  Any club in good standing desiring to host a sanctioned tournament, shall make its application to the President of the GSCA on a date designated by the president as the Annual Shoot Registration Date. Application shall be made by completing the NSCA Application For Registered Tournaments Form and may be submitted either by E-mail or surface mail. 
  The Annual Shoot Registration Date shall be chosen so as to assure that all tournament dates will be approved in a timely manner, tournament numbers are assigned, and tournaments are published in the NSCA magazine and listed on the NSCA website. The application shall include the desired dates (as 3rd Saturday in May, for example, and the date of the month in order to provide repeatable dates year over year). 
  Selection of shoot dates will consider the previous year's schedule, with clubs having first choice of their respective traditional shoot dates. A GSCA "Traditional Shoot Date" is defined as a date selected by a member club to host a GSCA sanctioned event on the date which they held a GSCA sanctioned event during the previous season. A club shall be able to keep a traditional shoot date from year to year. The Board of Directors reserves the right to limit the number of traditional shoot dates a club may have.
  The President shall attempt to resolve any conflicts in scheduling dates. Any unresolved conflicts will be decided by a majority vote of the Board of Directors based on the best interest of the GSCA. If a range/club chooses a shoot date and then cancels that shoot, notification to GSCA and NSCA is required. It is the sole responsibility of the host club to notify GSCA, NSCA, and the shooters that the tournament has been canceled. Any club which fails to hold a shoot on a scheduled date for reasons other than provident cause loses that date. Any issue regarding provident cause will be decided by a majority vote of the Board of Directors. 
  As part of the scheduling process, two registered shoots may be held on the same date if: 
  1) The club first scheduling the date in question agrees in writing to share the scheduled tournament date, or 2) no conflict shall exist if the clubs in question are 100 or more statute air miles apart. However, after the announcement of the annual shoot schedule, no club may schedule a shoot date where another club has a scheduled that date, without the written consent of the host club. Such written consent may be by E-mail. A club may request to be assigned any vacant date at any time. If a club should cease operation, or cancel any shoot, the President shall promptly notify all other clubs. The date(s) for the current year will be assigned to the first club applying for said vacant date(s). The date shall be permanently assigned as set forth in the above paragraphs.

ARTICLE XI - ANNUAL AND SPECIAL MEETINGS

ARTICLE XII - QUORUM

ARTICLE XIII - AMENDMENTS TO THE CONSTITUTION AND BY-LAWS; REMOVAL OF OFFICERS

ARTICLE XIV - ELECTIONS

ARTICLE XV – COMMUNICATIONS